Exhibitor Guidelines

  1. If bringing a Raffle/Door Prize, please hold on to your item and the winner will visit your table to retrieve it, or, if not present, you will receive notification of who won so that you may contact them directly.
  2. Any and all damages to the reception room that is specific to a vendor are at the expense of that vendor.
    • All decorations, sound/electrical equipment (bring your own extension cord) or supplies must be provided by the vendor.
    • All vendors and their employees must confine their activities to their exhibit space. Handouts (including literature, souvenir items, and promotional materials) may be distributed only from your display space- not from the aisle. All exhibitors must limit noise level to an acceptable level. Acceptable level is defined as low enough that two people 8ft. away from a space can speak without having to raise their voices beyond a normal conversation level.
  3. Show hours:
    • The hours of the festival are 9am-3pm.
    • All booths must be staffed the entire time. Dismantling of displays cannot commence until 3pm on Saturday, April 29, 2017. Moving equipment through aisles while guests are on the floor is discourteous and a safety hazard.
    • Set-up for the show will be 7:30am-9:30am.
  4. Cancellations: No refunds will be given for cancellations within sixty (60) days prior to the event. For cancellations prior to sixty (60) days before the event, all but $100 shall be returned or used for future advertising campaign.
  5. Load in/load out: You may begin loading in your items at 7:30am. There will some be carts and an elevator available for you if you need one. You may pull up to the North Wing entrance to unload, but as soon as you’re unloaded you must park your car in the North Wing lot.
  6. Exhibit space will not be reserved without a deposit.
  7. Crockpots, heating plates, or other non-flame heating sources are allowed. Open flames are NOT allowed.
  8. Vendors may provide unpackaged or site-prepared food as samples. Unpackaged or site-prepared food may NOT be sold*. All food items for sale must be packaged. *Does not include produce or grown and harvested items.